Step 1: Account creation and subscription
You need a subscription after your trial ends in 15 days: Just fill out the contact page and we will give you an account. You can try it 15 days for free.
Cloudmox is an API based panel, so you don’t install anything on your Proxmox servers and you don't have to host anything. it connects via the Proxmox API. The SaaS version (Linux stack with Proxmox and Ceph) is hosted in the Netherlands at a 100% Dutch cloudprovider with only EU subprocessors (guaranteed!).
Step 2: Prepare Proxmox for API access
Create an API user: In Proxmox VE, create a dedicated user (least-privilege) for Cloudmox API access.
Generate an API token: Issue a token for that user; restrict permissions to only what Cloudmox needs (read/manage VMs, nodes, storage as appropriate).
Network considerations: Allow secure API access from Cloudmox to your Proxmox endpoint(s); ensure firewall rules and TLS are configured.
Cloudmox manages clusters and seperate nodes via the Proxmox API and leaves your native configuration untouched.
Step 3: Connect clusters and nodes
Add a cluster: In Cloudmox, add your Proxmox cluster endpoint using the API credentials.
Register nodes: Attach each node within that cluster so they appear in the centralized panel. You can also add single nodes that are not part of a cluster.
Verify visibility: Confirm nodes, storage, and VM inventory are visible in dashboards and graphs.
You can manage multiple Proxmox clusters from one interface and centralize monitoring with real-time graphs but also manage a single Proxmox server.
Step 4: Set up roles, permissions, and access
- Define roles: Create roles for infrastructure admins, support, and end customers with the minimum necessary rights.
- Assign scopes: Limit access per cluster, node, or VM group, so each role only sees relevant resources.
- Enable secure offboarding: Ensure disabling an account fully revokes access without changes to Proxmox configs.
Cloudmox is designed for fine-grained delegation, multi-tenant, multi-user environments with change logs
Step 5: Create customers and resource pools
- Create tenants: Add customers in Cloudmox.
- Allocate resources: Assign CPU, RAM, and storage pools per customer so they can self-provision within limits.
- Branding: Apply your corporate style to offer a white‑label experience for VPS resale.
VPS providers can resell directly whitelabel through the portal; tenants manage their own VMs within resource pools
Step 6: VM provisioning workflow
- Use AI assist: When creating a VM, you may use the AI recommendation to pick optimal CPU, RAM, and storage settings.
- Select storage and network: Choose the appropriate datastore and VLAN/bridge for the tenant or project.
- Apply templates: If you use cloud-init or templates, standardize images for quick rollout while retaining Proxmox’s power
Cloudmox aims to make VM creation easy for non‑experts while keeping Proxmox flexibility under the hood
Step 7: Monitoring, troubleshooting, and continuity
- Dashboards and metrics: Track nodes, clusters, and VMs with comprehensive statistics, real-time graphs, and logs.
- Resilience: If Cloudmox is ever unavailable, your Proxmox environment continues to run and remains manageable via the native Proxmox UI.
- Hosting reliability: Cloudmox is operated from a Proxmox cluster with Ceph, spread across three datacenters at Tuxis.
Optional enhancements
- VDCs and cleaner interfaces: Use the virtual data center views to simplify complex environments for different roles.
- Security posture: Keep permissions tight, enforce 2FA for users, and segment tenants carefully.
- Compare alternatives: If you need billing integration or a different UI approach, evaluate panels like ProxCP alongside Cloudmox.
Quick start checklist
- Order subscription and activate your account.
- Create Proxmox API user/token with least-privilege access.
- Add clusters and nodes to Cloudmox.
- Define roles and permissions for admins, support, and customers.
- Create tenants and resource pools for self-service VPS provisioning.
- Provision VMs using AI recommendations and your templates.
- Monitor and maintain with dashboards, logs, and graphs.